General Conditions of Agreement

1.      Cancellations. The following cancellation policy will apply to all bookings:

Permanent Cancellation - Notification of the permanent cancellation of an on-going booking must be made in writing (letter or e-mail) at least 30 days in advance. 

Cancellation Fees – Cancellation of booking with less than 24 hours’ notice will be charged a 50% cancellation fee. Cancellation without providing any notice of non-attendance will be charged a 100% cancellation fee.

2.      A priority booking procedure is in place according to the following events and programs in order of highest to lowest priority:

1.      Adelaide University teaching

2.      AU Sport Clubs/ Programs

3.      AUSA Clubs

4.      Permanent bookings of 40 weeks or more

5.      Local community events

6.      Casual bookings

3.      Hot Weather Policy

As Magill Sports Stadium (E1-30) is not air conditioned, all UniSA Sport bookings in the Magill Sports stadium will be cancelled when the forecasted weather for Adelaide at 9am the day prior to the booking is 40 degrees Celsius or higher on the Bureau of Meteorology website (www.bom.gov.au).

Bookings at Mawson Lakes Sports Centre and Pridham Hall will not be impacted by the above hot weather policy as they are air conditioned.

4.      Emergency Procedures & First Aid

In the event of an emergency, a member of the hire group must alert an Adelaide University Sport staff member immediately and follow directions from the Adelaide University Sport staff/Chief Warden.

All injuries and incidents that occur within the centre must be reported to Adelaide University Sport as soon as is practicable and appropriate report forms completed, as required.

5.      Dispute Resolution

Any dispute or difference whatsoever arising out of, or in connection with this agreement shall in the first instance attempt to be resolved by a mutual meeting of the parties’ official representatives.  If the issue cannot be resolved within 14 days, the matter shall be referred to AU Sport senior management.

6.      Conditions of Use

1.      The hire group must abide by all requests made by Adelaide University Sport staff in the interest of public and occupational health and safety, and the enjoyment of other users of the facility. 

2.      Hire groups cannot charge entry fees without prior consent, in writing, from Adelaide University Sport. 

3.      All participants within the group must wear appropriate footwear, that will not damage or scratch the playing surface. 

4.      Food and drinks are only permitted upon prior approval from Adelaide University Sport. 

5.      The hire group must ensure that the 'Adelaide University Sport Condition of Entry' are followed. 

6.      The hirer is always responsible for the conduct of their visitors or guests. Irresponsible or unlawful behaviour will not be tolerated and may be subject to Adelaide University security/police intervention and/or prosecution.

7.      At all times exit doors are to remain unlocked and access unrestricted.

8.      All hire groups are responsible for cleaning their booking space immediately after use. All equipment must be cleaned, put away and all rubbish must be removed. If the facility is left in an unacceptable condition, the user group will incur all costs associated with cleaning the facility.

9.      If the hire group has people under the age of 18 present during their booking, the hirer must comply with the Child Protection Act 1993. This application will not be accepted until your nominated responsible person's Working with Children check has been sighted and approved by management.

10.  The hire application is not transferable.

11.  If Adelaide University Sport management deem your booking to be in direct competition of an AU Sport club by offering a similar service or program to one that an AU Sport club offers, then your booking maybe cancelled.

12.  Hirers are to ensure they exercise all due care while moving, setting up or dismantling furniture and/or equipment to ensure their safety and that of any guests. Adelaide University Sport accepts no liability whatsoever for any accidents caused by the Hirers failing to observe this requirement.

13.  Any damage to furniture, fixtures and fittings is to be paid by the hirer for their repair/replacement. Repairs are to be carried out by the University maintenance staff or contractors employed by university. Once the repairs have been completed, the hirers will be invoiced the cost of the repairs/equipment. 

14.  Adelaide University Sport will provide hire groups a minimum of one week notice of any alternations or cancellations in order that disruptions to normal bookings and programs are minimised.

15.  This agreement may be revoked by Adelaide University Sport if the hirer fails to comply with any conditions of the hire agreement.

3. Special Conditions of Permit
1. It is the responsibility of the hirer to collect fees if prior consent was given by management to do so. 
2. Hirers must only arrive a maximum of 5 minutes prior to the booking starting time.
3. All bookings must finish on time, including pack up of equipment.
4. All bookings must stay within the specific areas booked and cannot use additional areas without the consent from Adelaide University Sport staff as this may incur extra costs.
5. Hirers must not store equipment within any Adelaide University Sport facility without the written consent from Adelaide University Sport staff.
6. Payment for all bookings must be made at the Adelaide University Sport reception counter prior to the booking start time unless payment is being made by invoice.
7. All booking changes must be communicated to Adelaide University Sport staff via email and done with a minimum of 24 hours’ notice.
8. By signing this agreement, you agree to attend a minimum of 90% of bookings, if you do not attend 90% of bookings throughout the year then your booking maybe cancelled with one week's notice.
9. To obtain the Adelaide University Student hire rate; your booking must consist of 50% or more current Adelaide University students (valid student ID card must be sighted) and you must not be charging participants or being paid by participants for services delivered during the booking. If your booking does not meet these criteria, then you will be required to pay the general public hire rate.