The following is a list of duties and programs that all club committees are required to address.
Area |
Tasks |
Due |
AU Sport Inductions |
As new committees are elected, each Committee must attend an induction session. This meeting can be done with the full Committee or just a few depending on availability of Committee members. The length of the induction will vary depending on the experience of the Committee and its understanding of AU Sport requirements and the club's responsibilities. |
2 weeks after club's AGM |
Club Contacts |
Please answer all correspondence promptly, either by phone or email. Club mail must also be collected regularly from the AU Sport office. |
As needed |
All Clubs are required to maintain correct information on their AU Sport website club webpages. |
At all times |
|
AU Sport AGM and Council Meetings |
All clubs must have a delegate from their Committees attend ALL AU Sport Council meetings (at least three per a year), plus the AGM and any Special General Meetings that are called. |
As called |
Annual and Financial Reports |
All clubs need to provide a copy of their Annual and Financial reports at the time of their AGM. |
As Required |
Affiliated AU Sport clubs are covered by the Public Liability Insurance and Directors and Officers Liability Insurance. |
As required |
|
Clubs can book University sporting fields and rooms for training, games and meetings. Clubs, which regularly use AU Sport facilities, need to communicate their needs and work closely with the AU Sport Administration Officer. Reference should be made to the Facility Policy and University Playing Fields Policy. |
As required |
Area |
Task |
Due |
Membership numbers |
All Club Committees must have a clear understanding of AU Sport Membership Policy and the restrictions placed on non-student numbers. All members of an AU Sport club must also be a member of AU Sport. Information on the different AU Sport membership categories can be found in the AU Sport Membership Policy. |
As required |
Membership Fees |
Clubs NOT using the AU Sport Club Online Membership System will need to collect AU Sport membership fees, and this must be paid to AU Sport four times a year. This needs to be done by either electronic transfer to the AU Sport bank account (details available from AU Sport) or by cheque/cash at the AU Sport Office. |
30 January |
Area |
Task |
Due |
All AU Sport clubs are allocated recurrent grant funding to assist them with basic club expenses. AU Sport also has other grants to help with specific projects as part of the AU Sport Grant program. |
2 March |
|
We recognise that there are risks specific to every sport club affiliated with AU Sport and thus each club needs to address both the sport specific risks as well as risks common to many clubs. Club Administrators are required, on an annual basis, to complete a Risk Management Assessment, which includes an audit and action plan; and provide a copy of the audit and plan to AU Sport. |
31 July |
|
The AU Sport Uniform Guidelines have been developed for the reference of affiliated clubs when designing club uniforms and merchandise. From 2016, AU Sport now has a unified look across all sports and at the Uni Nationals. |
Ongoing |